FREA POLICIES

 Requisitions

        ·  Before placing your orders with the ABR office please confirm the          
               following:                   

              1) Does the vendors accept purchase orders from the university?
              2) Is the vendor is in the Panthersoft System? Review the vendor list in
                  PS Financial System   under the “ Vendor” option Or call
                  Purchasing at ext: 72161. If the vendor is NOT in the system, have
                  them complete and fax the vendor forms to the purchasing dept. prior
                  to submission of requisitions to our office.

        ·   ALL requisitions must be sent electronically to abr@fiu.edu and an P.I.
              initialed  hard copy  brought over to HLS II 392 for processing.

          ·   The PI and/or the person placing the orders is responsible for ensuring
              that all items are received.  After receiving the entire
              order the receiving slips and any other documentation 
              accompanying the item, such as invoices must be submitted to the ABR
              office HLSII 392/395.

Budget
               
          ·  Award money may  NOT be moved from one budget category to another
             without prior approval of the program director and must be fully justified. 

          ·   Books or journals cannot be purchased with award money.

        ·  No charges for project supplies paid with personal credit card will be
              entertained.

Hiring OPS

Please refer to the following conditions of employment eligibility  before selecting a candidate to work under the FREA award.

The candidate is required to provide proof of identity & eligibility to work at the university. A list of documents that can be submitted as proof can be found in the following website Click here . New employees are required to complete and hand-deliver the OPS sign-on package to the Employment Section of the Division of Human Resources (PC 224 University Park).

• International students on F-1 visas who will be engaging in on-campus employment, need to obtain a Social Security number in order to have their payroll records processed by the Office of Personnel/Records at FIU.   The new regulations state that an international student must acquire a job BEFORE he/she can apply for a S.S.  number. http://www.fiu.edu/%7Eisss/ssvirs.htm
• The zero-series number provided by the university to international students (i.e. 000-12-3456) is not a S.S. number but just a university identification number that is used for university purposes (such as registration) only.  It cannot be used in place of a social security card/number.
• Foreign students with F-1 visas can only work on campus for a total of 20 hours per week.  During the summer semester they may work a total of 40 hours per week.
   
• PI must submit a personnel action form providing the hourly rate and the hours/week of employment.
   
• Research Assistant can be paid at a rate of no less than $10/hr and no more than $25/hr.

      ·    No student can be paid as a consultant.

Time Card

• All timecards must be submitted to the ABR office  for Dr. Smith Signature. Prior to submission, timecards must be initialed by the P.I. to the certify the work hours.

        ·  It is the responsibility of the research assistant to submit timecards
            by 3pm, Wednesday of the pay week.