Event Planning Sequence

1. Conceive Project / Activity

2. Obtain preliminary approval for project/activity from area Vice President

3. Conduct preliminary hazard evaluation (Use Event Loss Control Planning Checklist)
   a) If project/activity is classified as moderate or high risk proceed to step 4
   b) If project/activity is classified as low risk skip to step 5

4. Submit project/activity plan and completed checklist to EH&S Director for review. 
   a) Include all contracts, agreement and requisitions for services related to project/activity
   b) Include floor plans and setup / layout diagrams
   Note: Allow at least 5 working days for review.

5. Notify EH&S Director of planned project/activity

Are you planning a project or  activity?    If so ...

1. Have you identified and evaluated the hazards and loss histories associated with the project/activity?  

2. Have you developed, written procedures which serve to eliminate, mitigate or control the hazards you identified?  

3. Have you been appropriately trained to safely manage the project or activity?

   1. Have you assured that all employees, graduate assistants, students and others involved or impacted by this project or activity are provided initial and periodic notification and training?

4. Have you determined the need to secure specific insurances, waivers or releases for your project or activity?

5. Have you determined the need to secure permits or licenses for planned activities related to your project?

6. Have you prepared an Emergency Action Plan?  

7. Is your program, project or activity in compliance with University Safety Policy #15.8?

Additional Resources

Event Planning Guide

Event Loss Control Planning Checklist

Facility Manager Event Loss Control Planning Checklist

Liability Coverage for Special Events

Outdoor Fire / Bonfires

Special Events Liability Insurance Application

Tenant / User Insurance Program

University Fireworks Policy